The Maryland New Hire Registry Reporting Form is a document that employers must complete to report newly hired or rehired employees to the state of Maryland. This form helps facilitate the tracking of employment for various purposes, including child support enforcement and unemployment insurance. To ensure compliance and accuracy, it is essential for employers to fill out this form correctly and submit it within the specified timeframe.
For further assistance, click the button below to fill out the form.
The Maryland New Hire form is an essential document for employers in the state, designed to streamline the process of reporting new hires and rehires to the Maryland New Hire Registry. This form requires detailed information about both the employer and the employee, ensuring that accurate records are maintained. Employers must provide their Federal Employer Identification Number (FEIN) and State Unemployment Insurance Number (if applicable), along with their contact details. Clear instructions emphasize the importance of completing the form neatly and legibly, as this helps prevent errors and delays. For the employee section, crucial details such as the Social Security Number, date of hire, and salary information are required. Additionally, employers must indicate whether health care benefits are available and the employee's gender. Timeliness is critical, as reports must be submitted within 20 days of the hire date. For any questions or assistance, employers can reach out to designated phone numbers or visit the online reporting site. Overall, the Maryland New Hire form plays a vital role in supporting employment verification and compliance with state regulations.
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Maryland New Hire Registry Reporting Form
Send completed forms to:
Maryland New Hire Registry PO Box 1316
Baltimore, MD 21203-1316
Fax: (410) 281-6004 or toll-free fax 1 (888) 657-3534
To ensure the highest level of accuracy, please print neatly in capital letters and avoid contact with the edges of the boxes. The following will serve as an example:
A
B
C
1
2
3
EMPLOYER INFORMATION
Federal Employer Id Number (FEIN):
State Unemployment Insurance Number (MD Only SUIN):
Please use the same FEIN that appears on quarterly wage reports.
If SUIN not issued yet, please write “APPLIEDFOR” in
Employer Name:
the above box. If Exempt, write “EXEMPT”.
Employer Address (Please indicate the address where the Income Withholding Orders should be sent):
Employer City:
Employer State: Zip Code (5 digit):
Employer Phone (optional):
Employer Fax (optional):
Contact Name (optional):
Email (optional):
EMPLOYEE INFORMATION
Employee Social Security Number (SSN):
Date of Hire (mm/dd/yyyy):
Employee First Name:
Middle Initial
(optional):
Employee Last Name:
Employee Address:
Employee City:
Employee State:
Zip Code (5 digit):
Date of Birth mm/dd/yyyy (optional):
Employee Salary (Dollars and Cents):
Hourly
Monthly Yearly
Are health care benefits available to employee? (Y/N):
Employee Gender (M)ale/(F)emale:
Reports must be submitted within 20 days of the date of hire or rehire
Rev (09/02)
Questions? Call us at (410) 281-6000 or toll-free 1 (888) MDHIRES (634-4737). Report online at www.mdnewhire.com
This is not true. The form must be completed for all new hires, regardless of whether they are full-time, part-time, or temporary. Employers are required to report every new employee to ensure compliance with state regulations.
In fact, submitting the Maryland New Hire form is mandatory. Employers must report new hires within 20 days of the employee's start date. Failing to do so can result in penalties and complications with unemployment insurance claims.
This is a common misunderstanding. The form must be submitted within a specific timeframe—20 days from the date of hire. Timely submission is crucial to avoid penalties and ensure that the employee is properly registered in the state system.
On the contrary, the information collected is vital for various state programs, including child support enforcement. Accurate and complete information helps ensure that the state can effectively manage these programs and support families in need.
Filling out the Maryland New Hire form can seem straightforward, but many individuals make common mistakes that can lead to delays or complications. One frequent error is failing to use capital letters when filling out the form. The instructions clearly state to print neatly in capital letters. Not following this guideline can result in illegibility, making it difficult for the processing team to read the information.
Another mistake involves incorrect entries for the Federal Employer Identification Number (FEIN) and State Unemployment Insurance Number (SUIN). It’s crucial to use the same FEIN that appears on quarterly wage reports. If a SUIN has not been issued yet, simply writing “APPLIEDFOR” in the designated box is necessary. Some individuals mistakenly leave this section blank, which can cause processing delays.
In addition, people often overlook the importance of providing a complete employer address. The form requires the address where Income Withholding Orders should be sent. Failing to provide this information can lead to issues in communication and compliance with state regulations.
Many also forget to include the employee’s Social Security Number (SSN). This number is essential for identification and tax purposes. Leaving this field blank can hinder the processing of the new hire's information and may result in fines or penalties.
Another common oversight is neglecting to specify the employee’s salary. The form requires the salary to be indicated in dollars and cents, along with the frequency of payment—hourly, monthly, or yearly. Not providing this information can lead to confusion regarding the employee's compensation.
Additionally, some individuals fail to indicate whether health care benefits are available to the employee. This information is important for compliance with health care regulations. A simple “Y” or “N” is all that is needed, but omitting this can create unnecessary complications.
Providing the employee's date of hire is also critical. Some people mistakenly enter the wrong date or format. The correct format is mm/dd/yyyy, and any deviation can lead to errors in record-keeping.
Finally, individuals sometimes forget to submit the form within the required timeframe. Reports must be submitted within 20 days of the date of hire or rehire. Missing this deadline can result in penalties for the employer, so it’s essential to stay on top of the timeline.
When filling out the Maryland New Hire form, there are several important aspects to consider. Below are key takeaways that can help streamline the process.
Filling out the Maryland New Hire form accurately is crucial for compliance and efficient processing. Following these guidelines will help ensure a smooth experience.
The Maryland New Hire form is a critical document for employers to report newly hired employees to the state. Alongside this form, several other documents are commonly utilized to ensure compliance with employment laws and regulations. Below is a list of these documents, each serving a unique purpose in the hiring process.
Utilizing these documents alongside the Maryland New Hire form helps create a comprehensive approach to employee onboarding. Each form plays a vital role in ensuring compliance with legal requirements and fostering a positive work environment.
The W-4 form, used by employees to determine federal income tax withholding, shares similarities with the Maryland New Hire form in that both require personal information about the employee. Each form requests the employee's name, address, and Social Security number, ensuring accurate identification. Additionally, both documents must be completed and submitted in a timely manner to comply with federal and state regulations. The W-4 form, however, focuses specifically on tax withholding, while the Maryland New Hire form serves to report new hires for state employment tracking purposes.
The I-9 form is another document that parallels the Maryland New Hire form. It is used to verify an employee's eligibility to work in the United States. Like the Maryland New Hire form, the I-9 requires personal information such as the employee's name and Social Security number. Both forms must be completed shortly after the employee begins working, emphasizing the importance of timely reporting. However, the I-9 specifically addresses immigration status, whereas the Maryland New Hire form focuses on employment tracking for state benefits and obligations.
The state-specific unemployment insurance forms are also similar to the Maryland New Hire form. These forms collect information about newly hired employees to ensure proper unemployment insurance contributions. Both require the employer's Federal Employer Identification Number (FEIN) and the employee's personal details. The primary difference lies in the purpose: while the Maryland New Hire form is used for reporting to the New Hire Registry, unemployment insurance forms focus on the employee's eligibility for unemployment benefits in the event of job loss.
The Employee Eligibility Verification form, often used in conjunction with the I-9, has a similar function to the Maryland New Hire form in that it collects essential employee information. Both documents require details like the employee's name and Social Security number. They must be completed shortly after employment begins. However, the Employee Eligibility Verification form is primarily concerned with confirming the legal right to work, while the Maryland New Hire form is used for state reporting purposes.
The Florida Divorce Settlement Agreement form is crucial in the divorce process, as it clearly outlines the terms agreed upon by both spouses. Understanding the nuances of this form is key to ensuring a fair resolution, covering aspects like property division and child custody. For those looking to simplify the process, a helpful resource can be found at floridadocuments.net/fillable-divorce-settlement-agreement-form, which provides further guidance on filling out the necessary legal documentation.
The Payroll Authorization form is another document that shares characteristics with the Maryland New Hire form. Both require information about the employee, including their name and Social Security number. They are often filled out during the onboarding process to facilitate payroll setup. The Payroll Authorization form, however, specifically authorizes the employer to deduct taxes and other withholdings from the employee's paycheck, whereas the Maryland New Hire form is focused on reporting new hires to the state.
The Benefits Enrollment form is akin to the Maryland New Hire form in that it collects personal information about the employee. Both forms often require the employee's name, address, and Social Security number. The Benefits Enrollment form is typically completed during the onboarding process to enroll employees in available benefits. In contrast, the Maryland New Hire form serves to report the hire to the state, ensuring compliance with employment laws.
Finally, the Direct Deposit Authorization form is similar to the Maryland New Hire form as both gather essential employee information, such as the employee's name and Social Security number. The Direct Deposit Authorization form is used to set up an employee's bank account details for payroll deposits. While both forms are important during the hiring process, the Maryland New Hire form is specifically designed for state reporting, whereas the Direct Deposit Authorization form focuses on facilitating payment methods for the employee.